Privacy Policy

Last updated: July 10, 2026

1. Introduction

This Privacy Policy explains how Bill The Max ("we," "us") collects, uses, and protects information when you visit our website or contact us. It covers information about website visitors and prospective clients. Protected health information that we handle on behalf of provider clients is addressed separately in our HIPAA Notice.

2. Information we collect

• Information you give us. When you submit a form or email us, we collect details such as your name, practice name, email address, phone number, and any message or specialty information you provide.
• Information collected automatically. Like most websites, we may collect basic technical data such as your IP address, browser type, pages viewed, and referring page, through cookies or similar technologies.

3. How we use information

• To respond to your inquiries and provide the services or consultation you request.
• To communicate with you about your practice's billing needs.
• To improve our website and understand how visitors use it.
• To meet legal, tax, and regulatory obligations.

4. Protected health information (PHI)

When we perform billing and revenue-cycle services, we may handle PHI as a Business Associate of a covered-entity client. That information is governed by HIPAA and by a Business Associate Agreement — not by this Privacy Policy. See our HIPAA Notice for details.

5. How we share information

We do not sell your information. We may share it with trusted service providers who help us operate (for example, hosting or email tools) under confidentiality obligations, or when required by law. Any handling of PHI is limited to what is permitted under the applicable Business Associate Agreement.

6. Cookies & analytics

We may use cookies and analytics tools to understand site usage. Most browsers let you refuse or delete cookies; doing so may affect some features of the Site.

7. Data security

We use administrative, technical, and physical safeguards designed to protect the information we hold. No method of transmission or storage is completely secure, but we work to protect your information and limit access to those who need it.

8. Data retention

We keep information only as long as needed for the purposes described here or as required by law, after which we take steps to delete or de-identify it.

9. Your choices and rights

You may ask us to access, correct, or delete the personal information you have provided, or opt out of marketing emails, by contacting us using the details below. We will respond as required by applicable law.

10. Third-party links

Our Site may link to other websites. We are not responsible for the privacy practices of those sites and encourage you to review their policies.

11. Children's privacy

Our Site is intended for businesses and is not directed to children under 13. We do not knowingly collect information from children.

12. Changes to this policy

We may update this Privacy Policy from time to time. The "Last updated" date above shows the latest revision, and changes take effect when posted.

13. Contact us

Questions about your privacy? Reach us at info@billthemax.com or (732) 250-0783, or write to Bill The Max, 183 Wilson Street, Suite 230, Brooklyn, NY 11211.